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Program Coordinator II

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Texas Southern University

Job Description

Posting Number TSU203039
Official TSU Title Program Coordinator II
Grant Title N/A
Job Description Summary / TWC Summary
Under general supervision, the candidate assists in coordinating and implementing activities relative to achieving effective Faculty Senate/Assembly operations. Candidate must assist in the development and implementation of policies and procedures and coordinate the daily administrative and business operations of the Faculty Senate/Assembly.
Essential Duties Summary
  • Coordinates the department’s daily administrative and business operations, including drafting correspondence and developing and implementing work processes for the department.
  • Coordinates and oversees the Office of Faculty Senate/Assembly work assignments.
  • Compiles complex program assessment and evaluation data at the departmental level and distributes information and materials to various constituencies, including faculty, administrators, staff, students, and other areas as directed.
  • Performs liaison activities with faculty, HR, and business offices.
  • Compiles and prepares reports, correspondence, and requisitions to facilitate departmental operations.
  • Assists faculty and senators in daily program needs and expectations when necessary.
  • Represents the Faculty Senate/Assembly at various University/community meetings and state and national conferences as directed.
  • Composes, reviews, and distributes correspondence, reports, forms, documents, and promotional materials, as appropriate that are sent to internal and external contacts.
  • Researches information, generates reports, gathers and analyzes various data. Verifies the accuracy of the information on standard University forms.
  • Organizes/facilitates/coordinates departmental and other meetings for general and special functions as directed. Prepares and distributes documentation to inform all constituencies of meetings, special events, and research opportunities as required.
  • Maintains files and information for students, faculty, and public inquiry. Responds to students, faculty, staff, and other internal/external constituencies.
  • Develops and distributes program and departmental materials, including brochures, information flyers, announcements, application packets, class schedules, and workload reports as directed.
  • May supervise and coordinate the activities of administrative support staff and students.
  • Takes minutes of the Faculty Senate/Assembly when deemed necessary and needed.
  • Audio/Video recording of all Faculty Senate/Assembly meetings.
  • Performs other job-related duties as assigned.
% FTE
1.0
Hiring Range Commensurate with experience.
Education
Bachelor’s degree (master’s degree or higher preferred).
Required Licensing/Certification
Valid Texas Driver’s License preferred.
Knowledge, Skills, and Abilities
Knowledge of:
    • Policies, fundraising procedures, and practices.
    • Microsoft Office Professional or similar applications.

 


Skill in:
  • Problem-solving and decision-making.
  • Multitasking and time management.
  • Coordinating work of others.
  • Planning activities.
  • Leading projects.
  • Both verbal and written communication.

Ability to:
  • Prepare detailed reports.
  • Work independently.
  • Communicate effectively.
Work Experience
A minimum of three (3) to five (5) years of related experience.
Working/Environmental Conditions
  • Limited standing and/or walking.
  • Handling light weight objects.
  • Using or carrying equipment.
  • Stoop, bend or lift.
Desired start date  
Position End Date (if temporary)  
Posting Detail Information

 

UA EEO Statement
It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures
Close Date 02/13/2024
Open Until Filled (overrides close field) No
Special Instructions to Applicants Open to all applicants.

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