Job Description

Wiley University is currently seeking an Accounts Payable Assistant, Pursuing a degree in accounting or business administration (concentration in accounting). Must be analytical and able to work with minimum supervision. Possess good bookkeeping knowledge and skills. Demonstrate the ability to work with a computerized accounting and general ledger system. Demonstrate strong organizational, planning, budgeting and managerial skills. Have excellent writing and editing skills. Demonstrate effective oral skills and proficiency in the English language. Demonstrate ability to work within deadlines and use primary computer applications (Word, Excel, PowerPoint, etc.), grants software and online databases.

PRIMARY RESPONSBILITIES:
1. Processes accounts payable transactions in an accurate and timely manner as outlined in the College’s Fiscal Policies and Procedures Manual.

2. Where applicable, ensures that a Purchase Order, Purchase Requisition and receiving tickets are attached to each invoice and all have been properly approved. Ensures that travel advances, travel expense reports, student refunds and check request are properly approved.

3. Verifies that the account codes are assigned to invoices are correct.

4. Enters invoices into the accounts payable system daily. Ensures that credit memos are processed timely. Ensures that the account payable system is updated for all affected transactions.

5. Prepares aged accounts payable reports for review by management prior to payable function.

6. Verifies the check register for accuracy and forwards register to the Controller for review and approval.

7. Prints checks and attaches supporting documentation. Forwards checks to the Controller for review and to the Vice President of Business and Finance for signature.

8. Scans and files check copies and supporting documentation in accordance with the fiscal policies and procedures. Maintains filing system that facilitates document retrieval.

9. Ensures that “VOID” is stamped or written in ink across the face of the each voided check. Also ensures that the voided checks are adjusted in both the accounts payable system and general ledger.

10. Serves as the backup to the Cashier.

11. Performs other duties as assigned.

TERMS OF EMPLOYEMENT: Twelve (12) month contract. Serves at the pleasure of the President of the University.

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