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Library, Assistant, Acquisitions & Interlibrary Loan
Job Description
Position Title Library, Assistant, Acquisitions & Interlibrary Loan
Position Type Full Time Regular
Annual Schedule 12 months
Expected Work Schedule Standard
Anticipated Days Varies
Anticipated Hours 8:00 a.m. - 7:00 p.m. (varies)
Anticipated Hours per Week 40
Work Location A-B Tech Main Campus
Job Description Summary
The Library Assistant for Acquisitions and Interlibrary Loan is primarily responsible for ordering all library materials, books and periodicals. After verifying receipt of materials, this position prepares invoices for approval by the Director prior to their submission to the business office for payment. This position also fulfills interlibrary loan requests from students and faculty. This position also works at the circulation desk.The Library Assistant for Acquisitions and Interlibrary Loan is primarily responsible for ordering all library materials, books and periodicals. After verifying receipt of materials, this position prepares invoices for approval by the Director prior to their submission to the business office for payment. This position also fulfills interlibrary loan requests from students and faculty. This position also works at the circulation desk.
Duties
- Reviews requests for new materials for duplication and places and receives orders from vendors. Verifies receipt of materials and prepares invoices for Director’s approval.
- Receives and processes interlibrary loan requests from AB Tech patrons and from other Libraries.
- Receives and processes daily periodicals subscriptions. Submits claims for missing or damaged serials with appropriate vendors. Processes renewal claims and submits invoices to Director for approval.
- Obtains web links for online serials subscriptions from vendors and works with systems librarian to incorporate resource links into the library webpages.
- Reconciles daily receipts with Library systems report; prints out credit card report and creates daily total collections report to be submitted to the Business Office.
- Receives and applies appropriate budget code to invoices for databases, equipment maintenance, subscriptions, and other various invoices and submits to Director for approval prior to submission to the Business Office for payment.
- Inventories office and book covering supplies. Receives staff requests for supplies and places orders and receives supplies as needed.
- Organizes, files, and properly stores all backup information related to Library materials ordering, supply materials and other Library financial records. Discards according to State Mandated Schedule.
- Works at the circulation desk including performing opening/closing as needed.
- Periodic and end of year reconciling of invoices between budget spreadsheet and Colleague. Research invoice discrepancies and follows up with the business office and vendors.
- Assesses interlibrary loan items and follows up with patrons and libraries regarding overdue and lost/damaged items.
- Coordinates and implements annual and biannual serials discards.
- Contributes to the College Vision, Mission, Values, and RISE statement.
- Supports workforce diversity in all its aspects.
- Performs other duties as assigned.
Minimum Requirements (Applicant must meet all of the minimum requirements)
- Must have a minimum of a Bachelor’s degree;
- Must have at least one year of full-time or equivalent work experience in a library setting or customer service work experience in a retail setting;
- Must have a minimum of basic computer experience including word processing, spreadsheets, databases and email.
Preferred Qualifications
- Higher education library work experience.
- Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.
Special Instructions to Applicants
- When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications with in the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.
- If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.
- Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.
This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more!
Your total compensation goes beyond this maximum salary. Your A-B Tech benefits represent nearly 30% of your total compensation.
The total compensation for this position includes a 24.04% employer contribution to a defined pension plan, contributions towards medical and dental policies and fully funded life insurance / accidental death & dismemberment policy.
Total Compensation: $65,426
Benefits Summary
• Medical and Pharmacy Plan
• Dental Plan
• Vision Plan
• Flexible Spending Accounts
• Short and Long-Term Disability
• Death Benefits
• Life Insurance
• Supplemental Policies
• Professional Liability
• Vacation Leave up to 26 days per year
• Sick Leave of 12 days per year
• Holiday Leave
• All required protected leaves plus: Civil, Bereavement, Parental, Community Service, Maternity/Paternity, Shared, Educational, Military
• Tax-sheltered Supplemental Retirement Plans
• Tuition Reimbursement Plan
• State Employees Credit Union membership
• Employee Assistance Network
• Annual Flex Benefit
• Alternative Work Schedules
• Longevity Pay
• Educational Attainment
• Personal observance leave (2 days)
Questions
A-B Tech’s Human Resources (HR) department is located on the main campus at the Sunnicrest House. This beautiful Tudor-style Historic house served as a private residence for guests of the Vanderbilt family for the first century of the home’s life. Today you will find a professional HR family that is dedicated to ensuring all employees and applicants receive fast and accurate answers, compassion, fairness, and kindness from Monday through Friday 9:00 am – 5:00 pm. To ensure a prompt hiring process, please read the application directions located on the HR website. For questions, you may email us at hr@abtech.edu.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * How did you learn of this employment opportunity?
- A-B Tech's Current Employee
- A-B Tech's Former Employee
- A-B Tech's Job Board
- A-B Tech's Job vacancy via e-mail
- A-B Tech's Website
- Family Member or friend
- Higher Ed Jobs
- Higher Ed jobs Diversity and Inclusion email blast
- Historically Black Colleges and Universities
- Historically Hispanic Colleges and Universities
- Indeed
- Job Fair
- La Voz Bilingual Newspaper
- Mountain Xpress
- North Carolina Works
- North Carolina Community College System Job Board
- Other
- Urban News
- Western North Carolina (Diversity Engagement Coalition)
- Western North Carolina (Human Resources Association)
- Please provide specific details, if Other website or Other was selected in the previous question. If not, enter N/A. You must select one option to move forward with your application.
- Please provide specific details, if Other website or Other was selected in the previous question. If not, enter N/A. You must select one option to move forward with your application.
(Open Ended Question)
- * Applicant, it is important that you read the “Special Instructions to the Applicants” to ensure you follow the required guidelines. If you do not, you run the risk that your application will be disqualified automatically. The Special Instructions to the Applicants is located on this job announcement. Did you read and understand the “Special Instructions to the Applicants” in its entirety?
- Yes
- No
- * Before submitting your application, did you state clearly in your cover letter and application how you meet each minimum requirements and how you meet any of the preferred qualifications within the job announcement?
- Yes
- No
- * If an unofficial transcript is required for this position, it must be attached to your application or otherwise your application will be disqualified. Did you upload the appropriate unofficial transcript to your application?
- Yes
- No
- Transcript is not required for this job
- * Minimum 1: Do you have a minimum of a Bachelor's degree?
- Yes
- No
- * Minimum 2: Do you have at least one year of full-time or equivalent work experience in a library setting or customer service work experience in a retail setting?
- Yes
- No
- * Minimum 3: Do you have basic computer experience including word processing, spreadsheets, databases and email?
- Yes
- No
- * Preferred 1: Do you have higher education library work experience?
- Yes
- No
- * Preferred 2: Are you proficient in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language?
- Yes
- No
Applicant Documents
- Cover Letter
- Unofficial Transcripts
- Other Document
- Veterans Preference, if applicable
- Resume
- Letter of Recommendation 1
- Unofficial Transcripts 2
*Please mention you saw this ad on HBCUhiring.*